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Features

Everything your committee runs, in one place

Organised by the job each committee member does. Everyone gets the part of the console their role needs; the rest stays out of their way.

For the membership coordinator

Membership

From application to renewal, without the spreadsheet.

  • Online joining with payment by card, bank transfer or at a meeting; the committee approves each application
  • Your own membership categories, fees and membership year, with a grace period after it ends
  • Renewals open automatically before the year ends; reminders on members’ phones at 30, 14 and 3 days
  • A digital membership card on every member’s phone, drawn with their own car
  • A members’ directory where each member chooses what others see
  • Members’ cars with photos, and club-registration declarations with confirmation letters
  • Import your existing list from a spreadsheet; everyone gets a link to set their password
  • Reciprocal access for members of partner clubs

For the events team

Events

Runs, meetings, lunches and weekends away, from the calendar to the door.

  • A calendar with repeating events, and a feed members can add to their own calendar
  • RSVPs with guests, ticket types, dietary needs and which car each member is bringing
  • Capacity and a waitlist that moves people up when someone drops out
  • 48-hour reminders by email and phone notification, sent once and only once
  • Door check-in on a phone: find a member by name, number or rego and tick them in
  • Run sheets, event documents and an event-day guide for the organiser
  • Run mode for club drives: members share where they are, and can call for help

For whoever writes the newsletter

Newsletters and notices

Designed emails, sent from your club’s own address.

  • Email templates you fill in — news items, an upcoming-events block, pictures — and can change to suit the club
  • Send to everyone, or to a segment: members in their grace period, expiring this month, club-rego holders, everyone going to an event
  • Test sends, scheduling, and a send queue that paces itself
  • Unsubscribes and bounced addresses handled for you; receipts and renewal notices still get through
  • Mail from your own domain, with the DKIM, SPF and DMARC records shown step by step
  • Phone notifications for members who’ve turned them on

For the regalia officer

Club shop

Caps, badges, shirts and back issues — online and at the meeting table.

  • Products with sizes, categories and members-only items
  • One stock count for online orders and sales recorded at the meeting table
  • Orders collected at the next meeting or club event by default; posting is your choice, with your own rate
  • Pay by card or bank transfer; every order in one list

Handing over orders

Most club purchases are handed over in person. EzyClub assumes that: members choose “collect at a meeting or event”, free, and the regalia officer sees who’s collecting what.

For the treasurer

The books

Club accounts that a volunteer treasurer can keep up to date.

  • Transactions in the club’s own categories, with receipts attached
  • Import the bank statement and match each line, with suggestions
  • Card payments through Square post themselves, fees and payouts included
  • Expense claims: members lodge them with receipts; the treasurer approves and pays
  • A budget, income and expenditure reports, and the statement for the AGM
  • GST worksheets for registered clubs, and an export to Xero

For the editor and webmaster

Your website

Your club’s look and words, kept current by the people who know them.

  • Your logo, colours and wording from day one; every page’s text editable without code
  • A theme editor with a private preview, publish, and one-click rollback to any earlier version
  • A theme-designer login, so an outside designer can change the look and nothing else
  • A photo gallery members add to, with moderation before anything appears
  • Classifieds with photos, moderation, and messages relayed through the club
  • The magazine archive and a technical library

For the whole committee

Running it together

Clear roles, a record of who did what, and help when you want it.

  • Roles for each job — membership, events, communications, shop, treasurer — granted and removed in one place
  • An audit log of every change the committee makes
  • A setup wizard for new clubs, and a checklist until it’s done
  • Platform support signs in only when your committee grants it, for a set time, and everything they do is logged

Handing over at the AGM

New committee? Grant the roles to the new office-bearers and remove the old ones. The club’s records stay where they are.

See it with your own club’s details

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